Operations & Administration Manager Jobs in Kenya

Job Title: Operations & Administration Manager

Duty Station: Nairobi Kenya

Application Deadline: 5th Oct 2013


Duties & Responsibilities

• Coordinate and manage all office matters as well as daily logistics and operational issues
• Monitoring and renewal of any licenses, permits,certificates,company subscriptions etc.
• Maintaining records and renewing insurance agreements and follow up for any claims(Vehicles, WIBA  etc)
• Oversee all  IT purchases,upgrades and maintenance
• Manage Visitation of the Director,Board members,stake holders,partners and any other party.
• Liaise and build relationships with relevant government departments and Local authorities related to the administration and statutory needs of TBI.
• Implement effective logistical systems,processes and measures in order to streamline current processes.
• Implement efficient people management and coordination systems that integrate with the relevant managers,other departments and general staff.
• Manage Logistical support of two Field Stations
• Ensure that Food , Equipment orders are placed in time and proper stock records maintained at Field level with regular weekly reports on the same.
• Oversee procurement process
• Oversee HR Process and procedures
• Ensure co-ordinated movement of Staff, Students, Researchers between Nairobi and Research Stations
• Point of contact for Senior Management, visiting Academics and Students as well as Universities
• Oversee bookings, transport, supplies of visiting groups.
• Oversee , monitor, assist in preparation of Monthly, Quarterly and half year workplans and their relevant reports.
• Prepare Quarterly Cash flow Forecast for Recurrent and Capital Budgets against planned activities for presentation to Chairman
• Ensure that the organisation is compliant in all laws and legal matters pertaining to HR, Company activities etc.
• To perform any additional tasks as required by the senior management.

Skills and Attributes:

• Must be able to communicate with ease with both superiors,colleagues and junior staff.
• Must have a thorough understanding of the current Labour Laws (preferably a member of IHRM)
• Should have a general understanding  and be able to guide procurement and stores operations.
• Formal training in Management /Administration  necessary.
• At least 3 years experience in a similar role preferably in remote but busy setting.
• Good knowledge of IT systems and basic user  support  skills.
• Must have an understanding of fleet management and maintenance.
• Have an ability to multi-task
• Must be prepared to spend extended periods in the field but still able to co-ordinate activities at Nairobi Office level
• Have the ability to manage a team in three locations
• Be prepared to work long hours where necessary.
• Work outside the box, take initiative and take responsibility for the same.

How to Apply:

Kindly send your CV and application to jobmasterskenya@gmail.com

Only shortlisted candidates will be contacted.