Procurement Assistant Careers in Kenya

Job Title: Procurement Assistant

Duty Station: Nairobi, Kenya

Application Deadline: 30th Sept 2013

Job Functions  

• Timely conversion of all material requests in to purchase orders;
• Identification and development of suitable long-term sources for uniform, fuel and Capital expenditure.
• Anticipation of user requirements through formal meetings and frequent interactions with users across the group;
• In, liaison with users; manage planning, sourcing and stocking of uniform in a manner that delivers high service levels while eliminating possibility of obsolescence;
• In liaison service lines, manage and implement approved Capex budget and periodically update management on Capex status;
• Manage the interface between the company and suppliers in an ethical and transparent manner that eliminates any possibility of negative exposure;
• Interface with the planning function to provide supplier market information (e.g. lead-times, optimum order quantities) to the planning process;
• Application of supplier market research to determine trends and developments that may affect products, services, specifications and prices and feedback to the planning and budgeting loop;
• Optimize purchase commitments to ensure group requirements are met with minimum financial obligations;
• Align the buying function with the group’s overall strategic goals particularly in relation to cash commitments and working capital requirements
• Leverage purchase volumes to generate revenue through reciprocal relationships;
• Keep and maintain records for all the activities and provide timely reports periodically as required.
• Undertake any other duties as allocated by the Procurement Manager.

Key Accountabilities

• Length of internal and external lead-times;
• Quality of goods and services delivered to the group;
• Ability to continuously anticipate, plan and satisfy user requirements in an objective manner;
• Lead-time for generation of import documentation;
• Lead-time for clearing and forwarding;
• Total logistical costs;
• Volume of reciprocal business generated through purchase category;
• Accurate and real-time data entry in SAP;
• Level of accuracy between material requests, purchase order details and supplier delivery notes;
• Clear audit trail between purchase requests, request for quotations, purchase orders and material requests for uniform stores and Capex.

Authority and Control: As per Established Authority Levels  

Financial Dimensions: As per Established Authority Levels

Job Holder Specifications

Formal Education

• Degree in Purchasing & Supplies Management or related field
• Diploma in Purchasing & Supplies;

Technical Education: Proficiency in MS Word Office Packages.

Experience: Three years in a similar position

Personal Specifications

• Unquestionable integrity and confidentiality;
• Good interpersonal and communication skills;
• Have a pleasant personality
• Self driven individual able to meet deadlines with minimal supervision

The CV and certificates should be sent to talent2013search@gmail.com